deal room software

Virtual data room as the best solution for sharing sensitive information with deal parties

With the advent of the Internet, online programs, and global digitalization, many problems have indeed been solved, and some, on the contrary, have become more serious. For example, personal data security is one of the most widespread and complicated problems for business today; using unprotected sources of digital data storage and exchange threatens data leakage and all its unpleasant consequences. However, the advent of virtual data rooms has given thousands of companies around the world peace of mind while conducting transactions. In this article, we’ll look at all the benefits of the VDR space.

What is a data room, and how does it work?

A virtual data room is a cloud-based online space, but it is fundamentally different from their alternative, cloud storage. The primary and most important difference is its powerful security capabilities. VDRs are designed to store and share sensitive documents with stakeholders during business transactions. They also offer user management tools, data management, communication, and remote collaboration features. Thus, data rooms are ideal for M&A transactions, due diligence, IPO, fundraising, and many other processes in almost any industry.

VDRs don’t require any plugin downloads to use, all work can happen simply through a browser, but some providers offer desktop and mobile apps for their solutions. The program administrator has access to many different dashboards of information. In contrast, the average employee has a dashboard with their current projects, the activity of other users, and only the information they are allowed to see.

Why are virtual data rooms able to handle sensitive company data?

As mentioned earlier, a data room solution is one of the few applications for companies that is genuinely trustworthy when dealing with sensitive documents. Below we will highlight the main security features that VDR provides:

  • Certified space – data room has an international security certificate that officially confirms their suitability for storing sensitive company data
  • Built-in anti-virus – automatically scans every downloaded document for malware
  • Continuous backups -sure the integrity of your data in any situation and offer a disaster recovery feature
  • Double Authentication -securely protects login to the space from unauthorized users and requires an additional code to be sent to the user’s phone number
  • Data encryption – occurs both at rest and during data transfer. It makes the content of the document unreadable to intruders and no value to them
  • Watermarks – allows you to quickly find out where the data leakage came from if it nevertheless happened. By acting quickly, you can prevent this event from happening
  • Detailed user permissions -administrators set the level of access for other parties to the documents themselves can deny visibility, printing, copying, forwarding, and downloading of the document

Other VDR capabilities

Quality data room providers make your job easier and your process more efficient. Choose only the best VDR providers at and provide your company with successful transactions and increased productivity. In addition to security, VDRs also offer

  • Improved data organization -automated uploading, indexing, conversion, and search functions. Create a quality document structure with minimal effort
  • Easy access -you can access the space from anywhere in the world, on any device, and at any time
  • Enhanced communication – no need to waste time on a face-to-face meeting. You can discuss all critical issues within the space via encrypted chats, question-and-answer sessions, or video conferences
  • Collaborative working – you can work on the document together leave comments, notes, and questions